Complaints of delays in receiving pension and gratuity after government employees’ retirement have often surfaced. To address this issue and make the entire process transparent and timely, the Department of Pension and Pensioners’ Welfare has released a new timeline. This timeline was developed under the Central Civil Services Pension Rules 2021 and clearly outlines the mandatory completion dates for retirement. This new system is expected to ensure employees receive their pension and gratuity seamlessly upon retirement.

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Understanding Superannuation Pension

A superannuation pension is a benefit that an employee receives upon reaching a certain age limit. This age limit is 58 years for higher-level services and 60 years for general services. When an employee reaches the age limit, they are granted a superannuation pension. This pension is one of the most common types of retirement benefits.

Process 15 Months Before Retirement

According to the new timeline, department heads must ensure that the list of employees retiring within the next 15 months is prepared by the 15th of each month. This gives departments time to prepare for the entire process from the very beginning.

Residence Verification Twelve Months Before

For employees living in government accommodation, residence information is verified one year in advance. This is necessary to ensure the timely issuance of the No Demand Certificate and to avoid any disruptions in the pension process.

Service Record Verification Six to Twelve Months Before

During this period, a detailed examination of the employee’s service book is conducted. Any errors, deficiencies, or discrepancies found in the service record are corrected before retirement. This prevents any difficulties in pension calculation.

Submission of Pension Form Six Months Before Retirement

Employees must submit their pension form, Form 6-A, to the department six months before the retirement date. Timely submission of this form expedites the progress of pension cases.

Pension Calculation Work Four Months in Advance

The Head of Office must prepare the pension calculation sheet and related documents four months in advance. This includes filling out the first part of Form 7 and completing other formalities to avoid delays in sending the file to the Accounts Office.

PPO Issuance Two Months in Advance

Upon receiving a pension case, the Accounts Office must examine it and issue a Pension Payment Order (PPO). The PPO and Form 6-A are then sent to the Central Pension Accounting Office for the issuance of a special seal authorization. This process must be completed within 21 days, as per regulations.

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Pension Payment on the Day of Retirement 

The objective of the new timeline is to ensure that the employee receives their pension and other dues on the same day as their retirement date. To achieve this, all documents are provided to the Pension Disbursing Authority in advance.